Hold and booking
Approved actions can place a hold and convert an accepted proposal into a booking without offering the same face twice.
How it works
Billboard Agent reads the inquiries in your inbox, checks your inventory, prices under your rules and prepares the reply. You stay in control of every deal.
01
The inquiry
An advertiser emails the address you already give out. The agent only reads the mailboxes you approve and turns the inquiry into a clear summary: where, when, budget and board type. Missing information is identified before pricing.
02
Availability
The agent checks your inventory, bookings and active holds to determine what is available. If the underlying information may be out of date, it shows an availability confidence level rather than guessing.
03
Pricing
Every suitable board is checked against your pricing rules, including card rates, floors, seasonal pricing and restrictions. You can see how each price was calculated.
04
The reply
The agent prepares a reply with the recommended boards and prices attached. Quoted boards can be placed on hold so the same space is not offered twice.
05
Your decision
The deal enters the decision queue. From a phone or computer, you can approve it, change the price, counter or decline it. Nothing is sent without approval unless you have explicitly allowed that response type to send automatically.
06
Booking and write-back
Once approved, the proposal becomes a booking. Where enabled, the buyer receives the next payment or booking step and the result is prepared for write-back to the operator's inventory record.
Availability
Pricing
Answers based on your business
Buyers ask questions that are not answered by inventory and pricing alone: production deadlines, creative requirements, lighting, cancellations, posting dates and payment terms.
Billboard Agent answers from a library you control. You decide what the approved answer is, when it applies and whether the response requires your approval.
The agent does not invent company policy. If an approved answer is missing or uncertain, it sends the question to the operator.
| Buyer asks | Billboard Agent uses |
|---|---|
| When is artwork due? | Your production deadline |
| Is illumination included? | The setting for that face |
| Can I cancel after booking? | Your cancellation terms |
| What file format do you need? | Your creative specifications |
| When will the vinyl be posted? | Your posting cycle and installation rules |
| Is a deposit required? | Your payment policy |
Your decision
After approval
Payment and write-back
Where enabled, the next payment or booking step is initiated and a write-back file updates the operator’s existing record.
Expiration and follow-up
Holds and quotes carry expiration dates and release when they lapse. Other follow-up remains under operator control unless a specific workflow is enabled.
Try it with a real inquiry
The demo runs the working agent against a fictional billboard company. Paste in a real inquiry and see how it is understood, priced and prepared for approval.